How do I migrate data from an old system? — Short answer:

Moving your data on to the new system is a critical step.

Vendors assist with this by providing templates for data uploads (e.g., CSV or Excel file formats) or tools to automate data transfer from legacy systems.

The most important part of this is ensuring that all data is clean, complete and up to date before the transfer.

What support do vendors provide during implementation? — Short answer:

Vendors typically provide project manager backed by offsite implementation team to guide you through the process. This support can include:

Project planning: Helping you design a rollout plan and set milestones.

Configuration: Setting up the system to meet your needs.

Training sessions for your team.

How long does it take to implement HR software? — Short answer:

The implementation timeline can vary greatly depending on the complexity of your requirements, the size of your organization, and, perhaps greatest of all, your state of preparedness*.

A basic implementation for a small business might take a few weeks, while a large enterprise-level deployment can take several months.

Vendors will provide a detailed project plan with timelines and action responsibilities for you to follow and arrange resources.

*(Reference our HRSF ‘How ready are you for your next HR system?’ questionnaire in our HRSF ‘HR Tests’ section) .

Should my HR software be in the Cloud? — Short answer:

Cloud computing is a model for enabling convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly configured and released with minimal intervention from either party. This reduces the costs to individuals and organisations alike.

What are some things to look out for when evaluating HR software? — Short answer:

Red flags:

Unrealistic promises: A vendor that promises a “one-click” solution for all your problems is likely overselling.

Lack of transparency: A vendor who is not upfront about pricing, limitations, updates or potential challenges.

Limited integration capabilities: If the system can’t connect to your other business software, it can create more problems than it solves.