Terms and Conditions - HR Software Finder

Privacy Policy – HRSoftwareFinder.com
Effective Date: 16 May 2025

1. Introduction

This Privacy Policy sets out how GreenRiver Technology World Ltd (“GRTW”, “we”, “our”, or “us”) collects, processes, and protects your personal data when you use www.hrsoftwarefinder.com (the “Site”) or interact with us.

GRTW is registered in England and Wales (Company No. 07528985) and has its registered office at:
Park House, Brockford Road, Mendlesham, Suffolk IP14 5SG, United Kingdom

For the purposes of the UK General Data Protection Regulation (UK GDPR), GRTW is the data controller of your personal data.

We are committed to ensuring that your privacy is protected and handled in accordance with applicable data protection legislation, including the UK GDPR, Data Protection Act 2018, and where applicable, the EU GDPR.

2. Age Restriction

Our services are intended for individuals aged 18 or over. We do not knowingly collect personal data from children. If you are under 18, please do not use our Site or provide any personal information.

3. What We Collect and Why

We collect the following categories of personal data to provide our services:

a. Personal Identification and Contact Information

• Name, email address, phone number, company name

b. Professional Information

• Job title, company size, sector, HR software needs

c. Technical Data

• IP address, browser type and version, device type, time zone, and cookies

1. Usage Data

• How you interact with our site and services (e.g. pages viewed, forms submitted)

d. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Consent – You explicitly consent by submitting your information to receive vendor matches or other services.
• Legitimate Interests – To operate and improve our services, including to share your details with selected vendors (only the top 3 matches) so they may contact you directly.
• Legal Obligations – To comply with laws or respond to lawful requests from public authorities.

5. How We Use Your Data

Your personal data may be used for:

• Delivering tailored HR vendor shortlists
• Contacting you about the shortlist and relevant services
• Sharing your details with up to three matched vendors
• Sending requested collateral (e.g. business case templates)
• Providing service updates and responding to inquiries
• Conducting analytics and performance tracking (via cookies)

6. Sharing of Personal Data

We will only share your data:

• With the three shortlisted vendors relevant to your software needs
• With our service providers who help us operate the site (e.g. cloud hosting, email systems)
• Where required by law or to protect our legal rights
• In the event of a business sale or merger

We do not sell your personal data to third parties.

7. Marketing Communications

We may send you service updates and relevant marketing if you have opted in. You can opt out at any time by:

• Clicking the unsubscribe link in our emails
• Emailing us at hrsf@greenrivertechnology.world

8. Data Retention

We retain your personal data only as long as necessary for the purpose collected or for legal compliance. For example:

• Contact and shortlist data: Retained for up to 14 days, unless legal or audit requirements require longer
• Consent records: Retained for evidence of lawful processing

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Erase your data (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent at any time (where processing is based on consent)
• Data portability (where applicable)

You can exercise your rights by contacting us at hrsf@greenrivertechnology.world.

10. International Data Transfers

We store and process your data within the UK and European Economic Area (EEA). If any transfer occurs outside the EEA, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.

11. Cookies and Tracking

Our site uses cookies to improve user experience and site functionality. You can manage or disable cookies in your browser settings. See our [Cookie Policy] for more detail.

12. Security of Your Data

We implement technical and organisational measures to protect your data from loss, misuse, or unauthorised access, including:

• Encrypted storage
• Access controls
• Secure server infrastructure

Note: Internet transmission is not completely secure, and we cannot guarantee absolute security.

13. Third-party Links

Our site may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. Where material changes are made, we may notify you directly.

15. Contact

For any questions, concerns, or to exercise your data rights, please contact:
Email: hrsf@greenrivertechnology.world
Post: GreenRiver Technology World Ltd, Park House, Brockford Road, Mendlesham, Suffolk IP14 5SG, UK

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk/

Cookie Policy

1. Introduction

This Cookie Policy explains how we use cookies and similar technologies on our website. It should be read in conjunction with our Privacy Policy.

2. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help us understand how the site is used, remember user preferences, and enhance user experience.

3. Types of Cookies We Use

• Strictly Necessary Cookies: These are essential for the website to function properly.
• Performance Cookies: These help us analyse how users interact with our website (e.g., Google Analytics).
• Functional Cookies: These allow the website to remember choices you make (such as language or region).
• Targeting/Advertising Cookies: These may be set through our site by advertising partners to build a profile of your interests.

4. Third-Party Cookies

We may allow third-party services to place cookies on your device to help us improve the service